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Executive - Secretariat

PURPOSE of this Position:

  1. Supports the Executive Secretary – Administration and Secretariat in providing administrative, operational and secretarial support to achieve the goals set for the Secretariat and Administration functions of the Synod Office.
  2. Supports the General Manager as his Confidential Assistant – providing a full spectrum of secretarial and administrative services
RESPONSIBILITIES and ACCOUNTABILITIES:

Incumbent reports to Executive Secretary - Secretariat and Administration

  1. Executes plans to achieve key results areas established for the Secretariat function of the Synod Office
  2. Provides secretarial/logistical support to Synod Committees/Councils.
  3. Supports the Stated Clerk in his secretarial duties.
  4. Supports the General Manager as his Confidential Assistant – providing a full spectrum of secretarial and administrative services
  5. Maintains and updates all data files, correspondences and all relevant records pertaining to Synod of the Presbyterian Church in Singapore.
  6. Executes specific assigned tasks delegated from Executive Secretary –Secretariat & Administration and by the office of General Manager

a. Qualification:

  • Tertiary education (preferred) with some experience in administrative, operation and support functions.
  • Proven ability to implement plans and effectively carry out assigned task with minimum supervision.

b. Personal Characteristics:

  • A team player, amicable personality, independent, proactive, meticulous, dependable, confident, calm, and flexible.
  • Possess a respectful disposition and able to value others.

c. Christian Ministry Experience:

  • Some understanding/experience in Christian ministry work.

d. Communication Skills:

  • Strong command of both the English and Chinese languages.
  • Ability to communicate effectively in speaking and writing.

e. Other Business Skills

  • Strong proficiency in Microsoft Office.
  • Ability to multi-task.

f. Relationship Qualities:

  • Ability to interact with different level of stakeholders.
  • Willingness to support co-workers - work together as a team

Candidates must be a practicing Christian of good standing.

Those who are interested may apply. Submit completed Job Application form and resume to:
    ESSecAdmin@presbysing.org.sg and
    executivedirector@presbysing.org.sg

Closing date: 31st July 2019



Administrative Assistant (English Presbytery)

Expected Commencement Date: January 2020

JOB REQUIREMENTS

[A] Education and Qualification

  • A Christian
  • Minimum 'O' Level
  • Job holder without above qualification but with relevant experience would be considered

[B] Knowledge and Skills

  • Ability to prioritize work and work independently
  • Possess project management and time management skills
  • Proficiency in English language and able to converse in Mandarin
  • Proficiency in MS Office (MS Excel, Word, PowerPoint)
  • Good written and verbal communication skills
  • People orientated and attention to details

JOB SPECIFICATIONS

Responsible for the administrative and secretarial duties in the office of the English Presbytery and supporting the Executive Secretary, English Presbytery in his various duties.

  1. Secretarial Duties for EP Executive Secretary, EP Moderators and EP Committee Chairpersons
  2. EP Office Administration
  3. EP Accounts
  4. EP Exco, Annual General Meetings, Committee Meetings Administration
  5. Assisting Synod in the administrative support

Please apply directly to Elder Andrew Goh at ESEP@presbysing.org.sg.

Closing date for application - 30th Sep 2019




 
 




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